Contract Project Virtual Assistant

Salary: Fixed amount based on each project

Job Title: Contract Project Virtual Assistant...
Location: Remote
Contract Type: Independent Contractor
Reports To: Managing Consultant
Pay: Based on Contracted Work
Company: T M STAFFORD LLC dba RU INSTITUTE

Job Summary:

T M STAFFORD LLC dba RU INSTITUTE is seeking a highly organized and efficient Contract Project Virtual Assistant to provide administrative and operational support to a Managing Consultant. The ideal candidate will have experience in handling a wide range of administrative tasks in a remote setting and be able to work independently with minimal supervision. This role is contract-based, with compensation determined by the scope of work for each project.

Key Responsibilities: ? Administrative Support: Provide comprehensive administrative support to the Managing Consultant, including managing calendars, scheduling meetings, and coordinating appointments. ? Communication Management: Handle email correspondence, draft and edit communications, and ensure timely responses to client and team inquiries. ? Document Preparation: Assist in the preparation, formatting, and proofreading of documents, presentations, reports, and proposals. ? Research: Conduct online research on various topics as requested, compiling information and presenting it in a clear and concise manner. ? Task Coordination: Track and manage ongoing tasks, deadlines, and deliverables, ensuring that the Managing Consultant is kept up-to-date on progress. ? Meeting Coordination: Arrange virtual meetings, prepare agendas, and take minutes during meetings as needed. ? Data Entry and File Management: Maintain digital files, update records, and perform data entry tasks to ensure accurate and organized documentation. ? Client Interaction: Assist in managing client relationships by scheduling calls, following up on action items, and providing general support during client engagements.

Qualifications: ? Education: High school diploma or equivalent required; an Associate?s or Bachelor?s degree in Business Administration, Office Management, or a related field is preferred. ? Experience: ? Minimum of 2 years of experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role, preferably supporting senior management in a remote environment. ? Experience working as an independent contractor is highly desirable. ? Technical Skills: ? Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Gmail). ? Familiarity with virtual meeting platforms such as Zoom, Microsoft Teams, or Google Meet. ? Experience with project management tools (e.g., Asana, Trello) and CRM software is a plus. ? Knowledge: ? Strong understanding of administrative and office management procedures. ? Basic knowledge of project coordination and client relationship management. ? Soft Skills: ? Excellent organizational and time management skills. ? Strong verbal and written communication abilities. ? High level of attention to detail and accuracy. ? Ability to work independently and proactively manage tasks. ? Flexibility and adaptability in a fast-paced, remote work environment.

Compensation:
? This is a contract position, and compensation will be based on the scope of work for each project. Rates will be agreed upon prior to the commencement of each contracted assignment.

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