Virtual Executive Assistant to the CEO

Job title: Virtual Executive Assistant to the CEO in Houston, TX at Imperative Recruiting Company: Imperative Recruiting Job description : We are seeking a highly proactive, solutions-oriented, and strategic Part-Time Executive Assistant to support a dynamic entrepreneur managing multiple businesses, including a recruiting agency, virtual assistance agency. The ideal candidate thrives in fast-paced start-up environments, demonstrates exceptional organizational skills, and is comfortable managing up and having a collaborative partnership with the executive they are supporting. Key Responsibilities Administrative Support: Manage calendars, appointments, and meetings across multiple businesses. Draft, proofread, and edit emails, documents, and presentations. Maintain and organize files, records, and contact databases. Operational Assistance: Coordinate tasks and workflows between the entrepreneur and team members. Oversee the timely completion of projects and track progress. Streamline operational processes to improve efficiency. Recruitment and Onboarding: Assist in sourcing, screening, and onboarding candidates for the recruiting agency. Maintain a talent database and contribute to creating a positive candidate experience. Client and Partner Relations: Act as a liaison between the entrepreneur and clients, vendors, or partners. Schedule and prepare materials for client meetings and presentations. Diversity and Inclusion Advocacy: Ensure diverse perspectives are represented in hiring, project execution, and client interactions. Support initiatives to create an inclusive workplace environment. Problem-Solving and Decision-Making: Identify challenges and propose actionable solutions to the entrepreneur. Anticipate needs and proactively address them before they arise. Qualifications Proven experience as an executive assistant, virtual assistant, or in a similar role. Strong organizational and multitasking skills, with the ability to manage competing priorities. Excellent written and verbal communication skills. Proficiency in productivity tools such as Google Workspace, Microsoft Office, and project management platforms (e.g., ClickUp, Asana, or Trello). Demonstrated commitment to diversity, equity, and inclusion in professional settings. Ability to work independently with minimal supervision while maintaining accountability. High level of discretion and confidentiality. Preferred Skills Experience in recruitment or human resources. Knowledge of virtual assistance best practices. Familiarity with CRM tools and talent management systems. Background in supporting entrepreneurs or small businesses. Work Hours and Compensation Hours: Part-time, 5–15 hours per week to start with flexibility to accommodate varying schedules. Compensation: $20-$30/hour Terms: Part-Time W2 Employee - Ability to accrue PTO Location: Hybrid - Candidates located in the Houston, TX area are highly preferred to meet in-person occasionally. 90% of the role will be remote. Fully remote candidates will be considered. Expected salary : $20 - 30 per hour Location : Houston, TX Apply for the job now! Apply for this job