Client Accounting Coordinator (Arizona)

Fenwick & West is a dynamic firm seeking a Client Accounting Coordinator. This junior level role involves managing the financial aspects of assigned partners' portfolios, ensuring accurate billing processes, and supporting collection activities. Responsibilities Responsible for setting up and maintaining attorney billing rates, discounts, and deferrals, etc. to ensure and accurate billing process Responsible for reviewing engagement letters and billing guidelines to make sure matters are set up according to firm/client standards Continuous maintenance and documentation of all non-standard billing requirements Work with attorney/secretary/Risk department to identify documentation needed for opening a new client/matter Cross reference billing rate set up with engagement letter to ensure accuracy at time of billing Prepare, review and distribute prebills on a monthly basis (paper/PM system); frequency may change depending on attorney portfolio Perform various billing functions as required to produce client invoices: making edits, write downs, transfers, discounts, etc. in Aderant and Prebill Viewer system Attention to details to ensure accuracy of completed invoices Ensure client bills/e-bills are submitted timely while meeting the Firm’s and/or client guidelines Collaborate with the e-billing administrator to ensure e-billing set-up and maintenance support is complete, such as adding attorneys, matters and rates, into the various e-billing systems Provide estimates to attorneys and clients as required by due dates Provide client account analysis utilizing the various system tools (Aderant, EIS, FRP, ARCS, etc.) Support the full assigned portfolio collection activities of account status and any escalations required Communicate that with partners on above status and take accurate on next steps Share with Collections the feedback from partners and monitor progress/resolution Responsible for coordinating monthly meetings with assigned billing attorneys to understand how to manage their portfolio(s) by: discussing new clients and matters, any special billing arrangements, and aged WIP (Work In Progress) Responsible for communicating and assisting clients who are seeking alternative payment plan solutions Work with Cash Receipts staff to research and resolve misapplied payments, outstanding trust or unapplied cash balances Prepare write-off/write-down requests and/or 3rd party collection agency requests as necessary; ensure all proper approvals are received prior to processing adjustments Assist attorneys, secretaries and clients with all billing and collections related questions and/or requests Monitor billing and AR hotline and time correction DTE alias on a rotational basis Act as back up support and provide coverage for team as needed Perform other related duties as assigned Skills 1-3 years of finance and/or general accounting experience Bachelor's degree in accounting/finance Ability to handle and maintain confidential and sensitive information with the appropriate discretion Attention to detail is required to proofread invoices/reports, emails, and other communication in order to deliver accurate and thorough work product Ability to organize and prioritize multiple tasks in fast paced, deadline-driven environment Effective verbal and written communication skills Self-Starter, able to work with minimal support and/or in a team environment with professionals at various levels while maintaining a positive and professional demeanor Possess strong analytical and problem-solving skills Ability to use good judgment to assess various courses of action and their potential impact Demonstrate flexibility, professionalism, diplomacy, and tact to accommodate changing needs of the business Contributes to building a positive team spirit Legal billing and accounting systems experience Benefits Healthcare Life Insurance Health Savings Accounts Flexible Spending Accounts Wellbeing Company Overview Fenwick is a leading law firm, purpose-built to guide visionary tech and life sciences companies and their investors through every stage of growth, from startups securing their first round of funding to leading publicly traded global enterprises. It was founded in 1972, and is headquartered in Silicon Valley, CA, US, with a workforce of 501-1000 employees. Its website is