AP/AR Support Specialist

HOATalent is a leader in property management with over 20 years of experience. They are seeking an organized and detail-oriented AP/AR Support Specialist to provide administrative and operational support to their Accounts Payable and Accounts Receivable teams. Responsibilities Provide administrative support to the Accounts Payable and Accounts Receivable teams Monitor incoming mail and email inboxes for invoices and route them appropriately for processing Assist with processing bill payments for smaller dollar amounts (under $500) and ACH payments following established procedures Assist with vendor payment support, including processing, organizing, and uploading vendor invoices Support check deposit processing, including data entry and documentation Assist with payment processing and basic reporting related to internal programs and mailer expenses Perform routine audits and reviews of small-balance invoices to ensure accuracy Assist with tracking and auditing physical access items such as keys, fobs, and remotes to ensure records are accurate Provide phone coverage as needed, including answering and routing calls Assist with tracking and organizing Certificates of Insurance Complete additional administrative and accounting support tasks as assigned Skills Provide administrative support to the Accounts Payable and Accounts Receivable teams Monitor incoming mail and email inboxes for invoices and route them appropriately for processing Assist with processing bill payments for smaller dollar amounts (under $500) and ACH payments following established procedures Assist with vendor payment support, including processing, organizing, and uploading vendor invoices Support check deposit processing, including data entry and documentation Assist with payment processing and basic reporting related to internal programs and mailer expenses Perform routine audits and reviews of small-balance invoices to ensure accuracy Assist with tracking and auditing physical access items such as keys, fobs, and remotes to ensure records are accurate Provide phone coverage as needed, including answering and routing calls Assist with tracking and organizing Certificates of Insurance Complete additional administrative and accounting support tasks as assigned Must have excellent organizational skills Ability to multitask and manage multiple responsibilities at once Must be extremely detail-oriented with the ability to follow processes accurately Prior financial or accounting experience is helpful but not required Benefits Industry-Leading Healthcare: Medical, Dental, Life, HSA Retirement savings Plan Competitive Compensation Packages (based on experience) Bonus Opportunities (based on performance) Work from Home & Flex Schedules Generous PTO Package Corporate Sponsored Wellness Program Quarterly Company Outings/Events Company Overview Too many association management companies grind down their Managers with no support system and no thanks for their late nights and early mornings. It was founded in 2023, and is headquartered in Chicago, IL, US, with a workforce of 2-10 employees. Its website is